Best CMMS Software in 2025: A Comparison Guide

Maintenance teams today face more pressure with fewer resources. Uptime, safety, and regulatory compliance depend on systems that work as hard as the people managing them. The right CMMS software gives those teams control—connecting assets, people, and maintenance data in one place to keep operations steady and predictable.

This guide compares the top CMMS platforms of 2025. Each was reviewed for performance, flexibility, and fit across different industries. The goal is simple: help you find a solution that supports your maintenance goals and scales with your organization.

What is a computerized maintenance management system (CMMS)?

A CMMS, or Computerized Maintenance Management System, is a platform that helps teams organize, track, and complete maintenance work. It centralizes asset data, work orders, preventive maintenance schedules, and compliance reporting so teams can make faster, data-backed decisions.

The benefits of CMMS software extend across every facility type—from hospitals to manufacturing plants—reducing downtime, extending asset life, and improving visibility.

According to Straits Research, the global CMMS market was valued at USD 1.04 trillion in 2024 and is projected to reach USD 2.25 trillion by 2033, growing at a 9% CAGR. This steady growth shows that more organizations are investing in proactive, technology-enabled maintenance to increase uptime and optimize asset management.

The market trend is clear: operations leaders are choosing reliable, measurable tools that deliver real results and simplify daily maintenance management.

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How we evaluated the best CMMS software

Every organization evaluates tools differently, but consistency matters when comparing systems that manage thousands of assets and tasks. This guide draws from decades of field experience and verified customer feedback to assess each platform across four core areas:

• Client reviews and ratings: Verified user insights on performance, usability, and support.
• Industry fit: How well each system aligns with the needs of education, healthcare, manufacturing, and other sectors.
• Features and flexibility: The breadth of capabilities, including preventive maintenance scheduling, integrations, and mobile access.
• Support and partnership: Responsiveness, training, and long-term service quality that sustain ongoing success.

Each category reflects what maintenance leaders value most—dependable tools, transparent reporting, and a support team that understands operational realities. With the CMMS market growing 9% annually and expected to more than double in less than a decade, selecting the right platform is more critical than ever for maintaining performance and controlling maintenance costs.

Based on these criteria, here are the leading CMMS platforms to consider in 2025.

Top CMMS software in 2025

Every facility operates differently. The strongest CMMS platforms of 2025 deliver flexibility, reliability, and visibility across industries and company sizes. Each option listed below ranks among the top-rated systems on Capterra, a trusted review platform used by maintenance and operations leaders to evaluate software performance and user satisfaction.

1. TMA Systems

TMA Systems delivers configurable CMMS solutions built to adapt to each organization’s structure and scale. With more than 30 years of experience, TMA supports education, healthcare, manufacturing, and multi-site operations through software that’s easy to configure, reliable in the field, and backed by one of the most experienced support teams in the industry.

WebTMA

WebTMA is the foundation of TMA’s CMMS portfolio and a leader in enterprise maintenance management. It supports large organizations in education, healthcare, and multi-site operations that need control, scalability, and complete operational oversight. WebTMA connects assets, people, and processes in one system—covering preventive maintenance, asset lifecycle management, inspections, capital planning, and mobile work execution. Its configurable design adapts to each organization’s structure and integrates with ERP, HR, and building systems to create a single operational view.

Other CMMS solutions from TMA

TMA also provides solutions that serve specialized needs and industries:

• MEX Maintenance: Optimized for manufacturing teams that require fast, dependable asset tracking, inventory control, and downtime management on the production floor.
• Eagle CMMS: Designed for SMBs and local government teams that need a straightforward, secure platform to manage work orders, preventive maintenance, and asset performance.
• EQ2 HEMS: Built for hospital and biomedical maintenance, providing compliance documentation, audit readiness, and equipment tracking to support patient safety.

Best for: 

Large organizations in higher education, K-12 schools, healthcare, manufacturing, and multi-site operations that need a flexible, enterprise-grade CMMS with unmatched support and configurability.

Capterra rating

4.8/5

What users say

“WebTMA keeps our operations running at full strength. It handles everything—from emergency responses and maintenance tracking to procurement and project management. It’s the most powerful tool in our facilities toolkit, and we couldn’t operate effectively without it.” — Adam R., Managing Director for Facilities, Higher Education

2. Accruent Maintenance Connection

Accruent Maintenance Connection is a cloud-based CMMS that supports asset-intensive organizations with large maintenance teams and distributed operations. The platform offers preventive maintenance scheduling, inventory management, asset tracking, and detailed reporting features. It’s designed to centralize work order management and equipment data, helping teams standardize processes and maintain visibility across facilities. Maintenance Connection also integrates with enterprise systems to support data flow between departments and improve asset lifecycle planning.

Best for: 

Enterprise and mid-sized organizations in corporate real estate, utilities, and energy sectors that need centralized maintenance control, asset visibility, and structured workflows.

Capterra rating

4.6/5

What users say

“Great webservice for project management and control. Easy to understand and meet all needs.” — Verified User

3. Brightly TheWorxHub

Brightly TheWorxHub is a cloud-based CMMS that helps organizations manage maintenance, assets, and operations from one centralized platform. It offers tools for work order tracking, preventive maintenance scheduling, asset management, and reporting. TheWorxHub is widely used in K-12 education, government, and senior living settings where visibility and accountability are critical to daily operations.

Best for: 

K-12 education, government, and senior living organizations that need centralized maintenance management and asset tracking for multiple locations.

Capterra rating

4.7/5

What users say

“Great product. Exact product for nursing homes.” — Verified User

4. eMaint CMMS

eMaint CMMS is a cloud-based maintenance management platform to help teams plan, schedule, and track maintenance work across assets and locations. It offers preventive maintenance tools, configurable dashboards, asset hierarchies, and reporting features to support reliability and efficiency. eMaint serves a wide range of industries, including manufacturing, utilities, and facilities management, with options for integration and customization to match specific operational workflows.

Best for: 

Mid-sized to large organizations in manufacturing and utilities seeking a configurable maintenance platform with advanced scheduling, reporting, and asset tracking capabilities.

Capterra rating

4.4/5

What users say

“Excellent and flexible CMMS system.” — Verified user

5. Fiix

Fiix is a cloud-based CMMS that helps maintenance teams organize work orders, manage assets, and analyze performance data in one system. It combines preventive maintenance, inventory control, and reporting capabilities with integrations that connect maintenance operations to other business systems. Fiix also offers a mobile app for technicians, making it easier to manage tasks and update records in real time.

Best for: 

Maintenance teams in manufacturing and production environments that need a user-friendly platform with mobile access, material tracking, and detailed reporting.

Capterra rating

4.5/5

What users say

“Our Fiix implementation has been excellent.” — Verified user

6. IBM Maximo

IBM Maximo is an enterprise asset management and CMMS platform designed for large organizations managing extensive operations and infrastructure. It supports asset tracking, preventive maintenance, inventory control, and performance monitoring within a single environment. Maximo is built to handle high data volumes and integrates with a range of enterprise applications, enabling better insight into maintenance costs, equipment health, and operational efficiency.

Best for: 

Large enterprises with complex asset networks and cross-departmental maintenance needs—particularly in transportation, utilities, and other infrastructure-heavy industries that require deep integration and advanced data management.

Capterra rating

4.2/5

What users say

“Good customization capabilities.” — Verified user

7. Limble CMMS

Limble CMMS is a cloud-based maintenance management platform built to simplify asset tracking, work order management, and preventive maintenance. It’s known for its intuitive interface, fast deployment, and flexibility across industries. Limble supports both desktop and mobile access, allowing technicians to manage tasks and update records directly from the field. The platform also includes reporting tools, integrations, and automation options to help maintenance teams improve efficiency and response times.

Best for: 

SMBs across manufacturing, hospitality, and property management, seeking a user-friendly CMMS that combines quick implementation, mobile functionality, and reliable customer support.

Capterra rating

4.8/5

What users say

“Very user friendly and customizable to our needs.” — Verified user.

8. MaintainX

MaintainX is a mobile-first CMMS that focuses on work order management, asset tracking, and team communication. It’s designed to help maintenance teams collaborate in real time and stay organized across facilities. The platform offers preventive maintenance scheduling, digital checklists, and reporting tools that help track performance and compliance. MaintainX is accessible across devices, making it easy for field technicians and managers to stay aligned on priorities and progress.

Best for: 

Frontline maintenance teams in logistics, construction, and field service that need an intuitive, mobile-focused CMMS to improve communication, compliance, and maintenance management on the go.

Capterra rating

4.8/5

What users say

“MaintainX for food manufacturing” — Verified user 

9. UpKeep

UpKeep is a cloud-based CMMS that helps maintenance teams manage work orders, assets, and inspections through a simple, mobile-friendly platform. It provides tools for preventive maintenance, task scheduling, and reporting, helping teams stay organized and minimize downtime. UpKeep’s intuitive interface and accessible mobile app make it easy for technicians and managers to track work progress, update records, and communicate in real time.

Best for: 

Small to mid-sized organizations that need a mobile-first CMMS to simplify daily maintenance tasks, enable fast onboarding, and provide responsive customer support.

Capterra rating

4.6/5

What users say

“Excellent tool for technology company that needs affordable CMMS” — Verified user

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Each of these CMMS solutions offers specific strengths depending on organizational size, industry, and operational complexity. The following comparison table summarizes how they differ in key categories such as ratings, pricing models, and core capabilities.

CMMS software comparison table

Use this table to compare industries served, real-world ratings, pricing, and core strengths at a glance.

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When TMA Systems is the right CMMS provider for your organization

TMA Systems is the right fit for organizations managing maintenance across complex, high-demand environments. Its solutions give teams the scalability, visibility, and reliability needed to stay ahead—whether maintaining university campuses, healthcare systems, or manufacturing plants.

TMA delivers the most value for operations that depend on flexible configurations, connected mobile teams, and lasting partnerships. Enterprise deployments benefit from scalable models that adapt to growth and evolving compliance needs. Mobile-first functionality keeps technicians, supervisors, and administrators aligned in real time, while predictive maintenance and preventive maintenance tools help identify issues early and sustain long-term performance.

Across industries, organizations trust TMA to strengthen uptime and compliance.

• Education: Coordinate maintenance across multiple campuses with CMMS for education.
• Healthcare: Track assets and maintain audit readiness with CMMS for healthcare.
• Manufacturing: Reduce downtime and improve throughput with CMMS for manufacturing.

More than software, TMA offers partnership. Our team provides dedicated support, system optimization, and continuous improvement guidance. For organizations seeking a long-term maintenance ally, TMA Systems brings the experience, tools, and trust to keep operations running at their best.

Discover how teams across healthcare, education, manufacturing, and more have transformed maintenance with TMA Systems.

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How to choose a CMMS that fits your operation

Selecting a CMMS follows a clear process: define your goals, shortlist vendors, evaluate features, and test usability. Focus on how each platform aligns with your maintenance strategy and team structure. A strong evaluation process looks at system fit, not just feature lists—helping your organization deploy faster and achieve measurable results.

Ask these questions before choosing a CMMS

Selecting a CMMS is a long-term investment that shapes how your maintenance teams operate, report, and scale. The right questions reveal whether a system can handle your day-to-day realities and future growth. Use the following prompts to assess each platform’s fit for your organization.

• How complex are your maintenance operations?

Start with scope. Count the number of facilities, assets, and technicians you manage. Complexity increases with every additional location, compliance requirement, and data source. A platform designed for enterprise-level operations will differ from one built for smaller teams.

• Does this software integrate with your ERP or IoT systems?

Integration determines how well your CMMS connects to the rest of your technology stack. Systems that link with ERP, HR, and IoT tools reduce duplication, create a unified data flow, and give leadership a complete view of maintenance performance.

• What level of configuration do you need?

Each organization structures maintenance differently. A configurable system lets you customize workflows, naming conventions, and approval processes without relying on custom code or outside development.

• What support do you expect after implementation?

Reliable support keeps your system aligned with changing needs. Ask about training options, system optimization, and long-term customer success programs. The best providers act as partners who stay engaged as your operations evolve.

• How will you measure success in 6–12 months?

Define metrics before launch. Track uptime, work order completion rates, preventive maintenance compliance, and user adoption. Measurable outcomes help justify investment and guide future improvements.

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These questions frame productive discussions with vendors and internal stakeholders. They also help your team prioritize function over flash, focusing on what will actually improve maintenance reliability and operational visibility.

Every organization is different. Connect with a CMMS expert who’ll help you choose a system built for your team’s needs.

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Choosing a CMMS that fits your operation

The best CMMS software depends on your organization’s scale, structure, and goals. A small facility may prioritize simplicity and mobile access, while a multi-site enterprise needs configurability, compliance tracking, and data-driven visibility. The right platform aligns with how your team works and supports continuous improvement—not extra complexity.

TMA Systems stands out for its flexibility, reliability, and service-driven approach. Its platforms adapt to the operational realities of maintenance professionals across industries, helping teams increase uptime, reduce risk, and make better decisions backed by accurate data.

Explore TMA’s solutions to see how the right CMMS partner can strengthen performance across your organization.

Choosing the right CMMS isn’t just about software—it’s about support that lasts.

See how TMA Systems partners with organizations to simplify maintenance and deliver measurable results.

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FAQs about the best CMMS software