WebTMA vs. MaintainX

Why companies choose WebTMA over MaintainX

Say goodbye to bugs, missing functionality, and constant upsells. WebTMA delivers a flexible, scalable platform with advanced tools like AI scheduling, service billing, and centralized documentation that’s designed to grow with your business, not hold it back.

100% configurable

Scalable & future-proof

Faster time-to-value

Streamlined implementation

You deserve a better way to work

Other systems like MaintainX may get you started, but they fall short when operations grow larger and more complex. WebTMA offers a modular system with features like preventive maintenance, inventory management, and advanced reporting so you aren’t forced to stitch together multiple tools.

Get up & running faster

WebTMA offers easy implementation and a configurable platform that adapts to your workflows. With offline mobile access and technician-driven design, your teams get tools that work in the field and not just on paper.

True value, transparent pricing

WebTMA doesn’t hide essential functionality behind paywalls. Pricing is clear, scales with your organization, and eliminates surprise upgrades or forced add-ons.

Superior support & services

TMA Systems is comprised of real, in-house experts, client success managers, and consultants who know your industry. No outsourced reps. No generic scripts. Just direct support from product specialists.

Outcomes that impact operations

57%

Reduced admin time

98%

Reduced unplanned downtime

93%

Reduced operational and maintenance costs

“We’ve found that over the years, we can always count on [TMA Systems]. I have no hesitation recommending them to anybody who’s looking for a software solution.”

Brent Critchley
FOP Systems Coordinator
Greece Central School District

“The reason why we chose [WebTMA] is asset management and capital planning, because it is an asset-based program and not a building-based program. I believe we get the most benefit out of this because it lets us know the dates and the shelf life of all of our equipment.”

Melissa Qualkenbush
Facilities Help Desk Manager
Dallas College

"If a software is able to essentially demonstrate the ability to put a healthcare organization in a defendable position, those that are less regulated can absolutely confidently step in to utilize it."

Ryan Schramm
Senior Systems Manager
Banner Health

"It's not just the salesperson that wants to see you succeed; they all do. Many have worked with me on a 1:1 to walk through the steps with me to identify the problem, test it, and help me resolve it."

Monica E.
Assist. Director Custodial Operations
Facilities services (51–200 emp.)

"What has impressed me the most with TMA is their listening ear in allowing the customer to drive software updates and enhancements."

Vernon M.
Corporate Facilities Data Analyst
Health & wellness enterprise (10,000+ emp.)

"Customer support for the product has been excellent over the years. The support team is often able to help resolve the issue in the initial contact."

Patrick O.
Enterprise
(1,000+ emp.)

"When we compared every module of WebTMA that we had with a competitor's software, we stuck with TMA Systems because it provided a better experience and was easier to use than the competitor’s solution."

Soujanya Vadlani
Operations Staff Assistant
Jackson State University

“The barcoding and scanning capabilities were a big positive for us. It eliminated a lot of paper processes. It is saving time in our stockroom, especially with our stockroom clerks.”

Don Davidson
CMMS Work Management Systems Administrator
CMMS Work Management

"Our company’s experience with TMA has been stellar. I’ve been involved with other CMMS programs, the user interface is much easier with TMA and the customer support is second to none.”

Ken Sutter
Director of Facilities
The Gathering Place

“In this day and age, we are constantly being forced to do more with less and the software enables us to manage and handle a greater number of work requests and problems within our organization with less people.”

Roger Long
Transportation Foreman
Cameron University

“It’s got a permanent resonance. It provides exactly what we need. It’s part of our business practice. It’s baked in.”

Graham Houser
IT Technical Associate and Program Manager
University of Illinois Urbana-Champaign

“TMA has offered a great deal to the park. It has allowed us to move from a reactive maintenance approach to a proactive maintenance approach giving us more data on maintenance costs and parts usage.”

Daniel Mahn
Business Logistics
The Gathering Place

Get more with WebTMA

WebTMA combines usability with enterprise-grade power, giving you tools MaintainX lacks—from AI-driven scheduling to centralized documentation—so you can scale without compromise.

WebTMA
MaintainX
A fully configurable platform
Preventive & predictive maintenance
AI-powered scheduling
Enterprise scalability
Service billing & chargebacks
Advanced reporting & analytics
Offline mobile access

Learn more about WebTMA and how it’s the right fit for your organization

3,000+ organizations across 125,000+ facilities rely on TMA Systems

FAQs

Find answers to common questions about the flexibility WebTMA offers along with information around mobile capabilities, pricing, and support.

How does WebTMA help manage contractors, vendors, and third-party work?

ContractorHub allows secure, bi-directional communication with vendors, eliminating manual coordination. Contractors can receive work orders, update status, and share documentation directly in WebTMA.

What industries or environments is WebTMA best suited for?

WebTMA is built for multi-site operations like campuses, hospitals, government facilities, and manufacturers that need organized maintenance and compliance support.

What core features are included in WebTMA?

The WebTMA base subscription includes Executive Dashboards, a Service Request Portal, Mass Import tools, GIS, and Inspections along with guided implementation, ongoing support, and self-service resources through our knowledgebase and user community.

Is there a limit to the number of facilities or assets that can be set up?

No, you can add as many facilities and assets as you need in WebTMA.

What does the typical implementation process look like?

Implementation follows a five-phase approach. We start by migrating and cleaning your data, then work with your team to configure WebTMA around your workflows. We then test processes and provide role-based training. Once you go-live, our team provides hands-on support to ensure a smooth transition.

Know what you’re getting—and what you’re missing

If you’re frustrated with MaintainX bugs or upsells, WebTMA is the alternative that delivers transparency, reliability, and scale.

https://tmasystems.storylane.io/demo/aw8mycd3t2jc?embed=popup