Computerized Maintenance Management System (CMMS software)

Computerized Maintenance Management System (CMMS software)

A computerized maintenance management system is a CMMS software solution that centralizes maintenance information, facilitates processes, and automates some tasks to improve efficiency. CMMS software optimizes the use, availability, and life span of equipment, machinery, fleets, infrastructures, facilities, or operations.

Computerized
Nowadays, everything is on computers. It was only a matter of time until the clipboard and pen of yesteryear were discarded for modern technologies. The best CMMS software providers will help you integrate your previous hard-copy, paper trail into the computerized interface. This way, no data is lost when migrating to a computerized maintenance management software solution.

Maintenance
No computer available has the function and capacity to complete maintenance as quickly, efficiently, and precisely as skilled labor. Performing preventive maintenance, or routine inspections, or ensuring a work order is completed is still a job for maintenance teams. Instead, a CMMS helps teams schedule work orders, gauge parts and supplies inventories, and make informed maintenance decisions.

Management
A CMMS helps front-line workers execute work orders. But it helps management plan, schedule, and report on work being done. It allows leadership to create forecasts as well as report back on completions, compliance, audits, or other maintenance KPIs.

System
Computerized maintenance management system software can’t replace workers. However, it augments their current practices and improves the efficiency of labor completions. Computerized maintenance management system software should help maintenance and operation teams manage their day to day as well as schedule their preventative maintenance routines accordingly. It helps teams integrate new maintenance solutions, such as condition monitoring. WebTMA offers flexible package options (WebTMA Basic and WebTMA Plus) that fit with current maintenance practices and processes, allowing users to customize features to their needs at a very affordable price point. As a company’s needs change and they begin to scale, WebTMA offers multiple modules such Space Management, Capital Planning, Custodial Management, General Inspections and more. If mobility is needed, the mobileTMA GO module provides you with the ability to operate in an online or offline mode while you’re on the move. When online, the module transmits data directly to the WebTMA database in real-time. When offline, data is stored locally on the device which automatically synchronizes to the WebTMA database once an online connection is available.

How does CMMS software work?

WebTMA functions as a work order software to track maintenance requests coming in from all your staff and customers as well as tackling scheduled tasks. It helps maintenance teams manage their workflows and minimize downtime. Through integrations with other condition monitoring tools, a CMMS also lets teams keep tabs around-the-clock on machine health so they can implement condition-based maintenance. Whether you like to schedule your preventative maintenance monthly or by a set trigger WebTMA has all the tools to help you succeed. WebTMA will help you improve the way you create, manage and report on your incoming work orders and your preventative maintenance routines.

Other key CMMS integrations, like Enterprise Resource Planning software, can help maintenance teams connect their operations to the purchasing and inventory functions used elsewhere in an organization. While maintenance and reliability teams may spend their time focus on keeping machines running, today’s organizational environments make it must that a CMMS can communicate seamlessly with these other business systems.

Today’s maintenance managers rely on CMMS systems to level up their maintenance programs, streamline processes, and improve tracking and analysis of maintenance KPIs. A CMMS can also enable accurate documentation for maintenance activities, which is vital for heavily regulated industries subject to audits.

In the end, a CMMS is a database, and information within supports a variety of functions across different teams. Those in operations or finance can benefit from visibility into inventory status or costs, supply contracting, and other maintenance functions.

A CMMS can help organizations manage and streamline:

1. Resources and labor
2. Asset lifecycle
3. Work order prioritization and scheduling
4. Preventive maintenance
5. Materials and inventory
6. Audits and compliance tracking
7. Reporting and dashboarding
8. Mobile maintenance functionality
9. Condition monitoring
10. Customized training and support

What are the benefits of using a CMMS software?

There are many efficiency and lifecycle benefits from implementing and using computerized maintenance management system software. Overall, it allows teams to align their maintenance practices and activities with other departments and business goals. When you have a system that allows cross-departmental sharing of data, everyone’s job gets a little more efficient.

Some of top benefits of a cmms software include:

Maintenance manager using CMMS software reporting for work orders on a machine Healthy and Safe Environments In line with global, national, state, or local regulations, a CMMS can improve safety, health, and environmental issues. When assets are properly maintained and in a timely fashion, they’re less likely to have a failure that endangers workers. Get reports on incidents, defects, correction action histories, and process change management.

Workflow Visibility and Work Order Management Work order software allows teams to visualize actions through dashboards and reports, helping every level of worker assess the current status and improve work order completion rates. Maintenance teams can quickly determine where an asset is, what parts are needed, and who should perform what work and when. CMMS software uses the cloud to manage maintenance for manufacturing, facilities, life sciences, and more.

Mobile Workforce. Keeping field workers on the go can be a difficult and pricey endeavor. However, the best software offers advanced mobility connectivity for users who rarely need to come back to the office. Deploy teams remotely using a CMMS that supports mobile workers. Automation and processes, Inventory reorders, Assigning work orders by availability, transitioning to a CMMS allows users to automate many processes. Automation saves time, reduces human error, and increases efficiency.

Motors in an industrial setting. A CMMS software helps manage the lifecycle of motors and other assets. Asset Lifecycle Visibility. CMMS software allows teams to track and manage asset health and lifecycle from pre-installation planning and engineering to decommissioning. When you know what the active status is of your assets, you can better plan, schedule, and perform work.

The Road to Prescriptive Maintenance. Software helps teams move from reactive through preventive and predictive maintenance to a prescriptive maintenance strategy. By integrating information from sensors, usage statistics, and more, maintenance teams gain visibility into asset health. Then, software can make AI-enhanced analytics on what actions to take and when.

Warehouse employees meeting about CMMS software compliance audits. Regulatory Compliance and Audits. With compliance regulations from local, regional, state, national and global organizations, it can be hard to keep up with audits. However, a CMMS can ensure regulatory compliance and creates the digital papertrail that most compliance audits look for to determine how well an organization has met all necessary standards. Health and safety, IT, energy and environmental management and quality management standards are a few examples that apply to a range of industries.

Advice on selecting a CMMS software solution

When selecting new CMMS software, it’s important to consider not just function and technology factors, but support. A maintenance management software solution should solve all of your functional needs immediately, of course. The technology should also be expandable to include other maintenance functions, such as sensors or online condition monitoring. Solution providers should also provide robust training and support services before, during, and after deployment of software. Continuing to advance the adoption curve while experimenting with new features within software to improve efficiency. It’s also important to ensure that legacy systems can be integrated into newer software. Supporting and migrating that historical data or system increases the integrity of databases.

What’s Better: SaaS or On-Prem? One of the major values in getting Software-as-a-Service is rapid experimentation and deployment. Partner CMMS companies can easily upgrade features without compromising data or current functionality. Conversely, on-premises software solutions require intense collaboration between IT and information security experts to ensure accessibility without data corruption.

What’s the difference between CMMS, FM, and EAM? A CMMS helps maintenance teams optimize their daily maintenance management duties including assigning and completing work requests, performing preventive maintenance tasks and inspection rounds, managing spare parts inventory and labor resources to maximize equipment availability. Facility Management Software encompasses CMMS functions and also automates additional aspects of facility management including budgeting and capital expense tracking and contract management. EAM (Enterprise Asset Management) focuses on the entire lifecycle of an asset from design and installation through ongoing maintenance to retirement or replacement.