The Impact of Tablets and Smartphones on Facility Management

The Impact of Tablets and Smartphones on Facility Management 

Upgrading to cloud-hosted facility management has a lot of benefits, but one of the features that stand out the most is how easy the software is to access. Cloud-hosted software is accessed via an Internet browser, so workers can access your facility management software twenty-four hours per day, seven days per week, from any location. It’s easily accessed by both computers and mobile devices, so it’s no surprise that the use of tablets and smartphones has greatly impacted the facility management industry. 

Tablets and smartphones have taken the world by storm, changing the way millions of people connect on a daily basis and the devices continue to grow in popularity at a rapid pace. So, it doesn’t come as a surprise that business owners want to explore how using mobile devices for work purposes can improve their company’s day-to-day operations. While the popularity of mobile devices has had an impact on every industry, it’s had a huge impact on the facility management industry. In fact, for some companies, mobile devices have completely changed the way they operate. This is because online software companies, like TMA Systems, Inc., offer cloud-hosted software that fully integrates with mobile devices. 

When you purchase cloud-hosted software from TMA Systems, Inc., any employee that has access to your software can access it from his or her mobile device. This means if there’s a problem in a building that you manage, the person assigned to handle issues at that building can log onto your system—regardless of his or her location—and complete tasks like assigning work orders, tracking work orders, or reviewing real-time data to make any important decisions. Not only does this increase your response time and productivity, but it also makes it easier for on-call workers to communicate with the building manager in charge. 

In addition to using your mobile device to access your company software, plenty of applications are available that benefit facility management companies, including HVAC applications. Keep in mind, applications designed for facility management can be useful, however, when you use applications in conjunction with your cloud-hosted software from TMA Systems, Inc., you’ll be a lot more productive. 

The online software designed by TMA Systems, Inc. is capable of doing some of the same tasks that mobile applications can do. For example, your cloud-hosted software can help you manage vendors and track your inventory and stock reorder quantities, eliminating the need for an additional inventory application. Not only can the software help you track your inventory, but because you’re using cloud-hosted software instead of an application that was downloaded on your device, other employees can see the same information that you’re viewing. So, while smartphones and tablets give you the ability to download helpful applications, you shouldn’t use individual applications for something that your online software can do. Instead, only download applications that can be used in conjunction with your software. 

When you’re transitioning from on-premise software to cloud-hosted software, it may be tempting to purchase the newest tablets on the market immediately. However, before you go shopping, you need to determine what type of mobile devices you’d prefer that you and your employees use. If you’d like your employees to use tablets for work instead of smartphones, you need to ensure that the tablets you purchase have 3G or 4G capabilities. This gives your employees Internet access regardless of their location. 

If you choose to purchase a tablet that is only capable of using Wi-Fi, your employees will have to have access to a Wi-Fi signal every time they want to access the Internet. Alternatively, your employees can use smartphones on the job. Smartphones are able to access the Internet from any location, but they don’t have as large of a viewing area. Some companies have adopted a bring-your-own-device (BYOD) company policy. While this is common, it’s not always the most secure option. If you opt to allow your employees to use their own devices for work purposes, it’s important that you make sure that all of the work content that they view is secure. 

When you use mobile devices in conjunction with the cloud-hosted software that you’ve purchased from TMA Systems, Inc., you don’t have to worry about the software not operating the way it should—which is another reason using cloud-hosted software is a better option than using numerous applications. When you purchase cloud-hosted software from TMA Systems, Inc., we handle software upgrades and technical issues. And, because you don’t have to download software on each employee’s mobile device, your new employees can get started right away. 

The fact is, even though it’s become popular to use mobile devices in a work atmosphere—especially in the facility management industry—it’s still a fairly new concept. 

As mobile technology advances over the next few years, more companies will transition to cloud-hosted software. Not only is it convenient, especially when it’s used alongside mobile devices, but it’s cost-effective and you won’t have as many software problems with cloud-hosted software as you do with on-premise software.  

It won’t be long before all facility management companies are running their operations by using cloud-hosted software and mobile devices. Field service workers won’t have to lug around heavy laptops because everything they need can be accessed using their smartphone or tablet, and company owners will like the fact that using cloud-hosted software cuts back on overhead expenses. Ultimately, when your company uses cloud-hosted software, you’re saving money, your employees’ jobs aren’t as stressful, and everyone is more productive. You don’t have to be tech-savvy to get rid of your on-premise software and transition to cloud-hosted software. All of the details are completed for you.   

When you’re ready to begin your company’s transition to cloud-hosted software, call TMA Systems, Inc. to see how our customizable software can benefit you, call us at +1.918.858.6600 or email marketing@tmasystems.com