Facilities teams face steady pressure to maintain buildings, equipment, and compliance with fewer resources and less margin for error. The right facility management software supports that work. The wrong system slows response, fragments asset data, and leaves leaders reacting instead of planning. When software does not reflect real maintenance workflows, visibility drops, backlogs build, and decisions rely on partial information. Many organizations are reassessing how they manage work and assets, and how they plan to regain operational control.

This guide is a comparison, not a ranking. It is written for facility and maintenance leaders, executive decision makers, and IT teams responsible for selection and rollout. According to Grand View Research, adoption is increasing across the U.S. as organizations address smarter buildings, tighter energy oversight, and rising expectations around predictive maintenance, reporting, and risk management in regulated environments. The purpose here is to help teams evaluate platforms based on organizational size, industry demands, and operational complexity.

What is facility management software?

Facility management software supports the daily work required to keep buildings, equipment, and systems safe, reliable, and compliant. Teams rely on facilities management software to manage maintenance requests, service requests, asset data, inspections, vendor management, and reporting within a single operational system instead of juggling disconnected tools.

Most platforms fall into a few functional categories, though many modern solutions span more than one:

• CMMS software focuses on executing maintenance work such as maintenance requests, preventive maintenance schedules, labor, parts, and response times.
• Enterprise asset management software (EAM) extends that foundation into asset lifecycle planning, capital decisions, and asset performance analysis using historical performance data.
• CAFM platforms concentrate on space, floor plans, and utilization, while IWMS tools connect facilities with real estate and workplace services at a portfolio level.
• Hybrid platforms combine elements of each to reflect how facilities operate across maintenance, assets, and space.

Understanding these categories helps teams narrow options based on how work is organized today and how operations may evolve. The next section explains how we evaluated facility maintenance software using real-world criteria to move from definitions to practical comparison.

How we evaluated the best facility management software

This evaluation reflects how facility teams assess facility maintenance software when systems are under pressure and decisions carry long-term impact. It draws from real buying conversations, field constraints, and rollout realities to help readers judge fit within their own environment. The criteria below reflect how facilities, operations, and IT teams frame tradeoffs when moving from shortlists to real deployment.

• Organization size and operational complexity determine the level of structure, coordination, and visibility a system must provide across assets and locations.
• Industry fit and regulatory requirements influence configuration, governance, vendor management, and reporting expectations over time.
• Core operational needs such as maintenance execution, asset tracking, space oversight, and access to performance data affect daily efficiency, response times, and confidence in data-driven insights.
• Implementation approach and ongoing support play a major role in adoption, data quality, and sustained use after launch.
• Plans and pricing flexibility matter as facilities add sites, assets, or compliance obligations and look for cost savings over time.
• Real customer insights from analyst sources help validate how platforms perform once they are in active use.

Together, these factors form a practical framework for comparison. The next section applies this framework at a high level, followed by detailed vendor overviews that show how these differences play out in live facility environments.

Facility management software: comparison table

Facility management software spans a wide range of operational scopes, from execution-focused maintenance tools to platforms built for long-term asset oversight and compliance reporting. Seeing these differences side by side helps teams narrow options before investing time in deeper evaluation.

The table below provides a high-level view of facility management software options using consistent criteria. It highlights differences in scope, intended use, and organizational fit without implying a single best choice. Each entry reflects how the platform aligns to operating scale, asset complexity, and common use cases.

TMA Systems supports different facility management needs based on organization size, industry, and operational complexity.

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Taken together, this comparison clarifies where platforms tend to concentrate their strengths. The sections that follow add depth by showing how each solution fits in practice, who it serves best, and what teams report after using it in real facility operations.

8 Best facility management software in 2026

With the evaluation framework and comparison table as context, the sections below examine how individual platforms perform in day-to-day facility environments. Each solution reflects a different operating model shaped by organization size, industry demands, and asset complexity.

The software options that follow represent a range of facility management platforms evaluated using the criteria outlined earlier. This is a comparison, not a ranking. Each facilities management software option is designed for specific operational realities, which is why long-term adoption and asset performance visibility matter more than surface feature breadth.

1. WebTMA by TMA Systems

WebTMA is an enterprise-grade facility and asset management platform built for organizations managing complex portfolios, multiple sites, and regulated environments. It supports facility maintenance software workflows such as maintenance requests, service requests, asset lifecycle oversight, compliance tracking, vendor management, and reporting within a single operational system. The platform uses centralized asset data and performance data to support data-driven insights across facilities.

Best for

Large organizations in healthcare, higher education, government, and other regulated industries that require structured maintenance processes, deep asset visibility, predictable response times, and defensible reporting tied to asset performance and cost savings.

Plans and pricing

Configurable subscriptions based on selected modules, organizational scale, and support needs, with flexibility to expand as operations grow or requirements change.

Real customer insights

“The level of customer service provided by TMA far exceeds any other software vendor I have experience with. The functionality of the product has allowed us to expand the usage of the software beyond the original intended use to multiple departments, leading to better integration.” — Gartner Review

WebTMA is part of the broader TMA Systems suite and is supported by implementation, training, and long-term services that help align the platform to real facility workflows and governance requirements.

See how WebTMA supports complex facility operations, compliance needs, and long-term asset planning across multi-site environments.

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2. MEX CMMS by TMA Systems 

MEX CMMS is a technician-first maintenance platform designed for equipment-centric operations where execution speed, response times, and data quality directly affect outcomes. It emphasizes simple workflows, mobile access, and consistent asset data capture for maintenance requests and service requests in environments where work happens on the floor, in the field, or across multiple sites. Offline capability and integrated parts and inspections support preventive maintenance schedules without added administrative burden.

Best for

Smaller or mid-market teams in manufacturing, industrial services, energy, utilities, and similar asset-intensive industries where technician adoption, mobile work, offline execution, and visibility into asset performance drive results.

Plans and pricing

Straightforward licensing designed for fast rollout and predictable scaling as teams, assets, or locations increase.

Real customer insights

“It was so easy to set up, it was all a SaaS solution, so minimal interaction, just did the SSO for ease of authentication, and the rest just works. Users are happy and have had no issues so far.” — Gartner Review

Try MEX CMMS to manage work orders, preventive maintenance, parts, and mobile assets with fast, technician-friendly workflows.

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3. IBM Maximo

IBM Maximo is a broad enterprise asset management platform with extensive configuration options and a wide functional footprint across asset-intensive operations. It is often deployed as part of larger enterprise IT environments with significant customization and integration requirements.

Best for

Very large organizations with mature IT resources, complex global asset portfolios, and formal governance structures.

Plans and pricing

Enterprise pricing tied to deployment scope, integrations, and long-term contracts.

Real customer insights

“It was nice using the Maximo Application Suite. It has always helped me a lot for asset management and maintenance operations and it honestly feels like a system made for serious large scale environments. If it is configured properly, it works really great.” — Gartner Review

4. Maintenance Connection by Accruent

Accruent provides facility and asset management solutions with a strong focus on capital planning, space management, and lifecycle oversight. Its offerings are commonly used to support long-term infrastructure planning alongside day-to-day facilities management.

Best for

Organizations managing large facility portfolios where space utilization, compliance, and capital forecasting are central operational concerns.

Plans and pricing

Tiered pricing based on product mix, portfolio size, and organizational requirements.

Real customer insights

“Accruent Maintenance Connection has been a huge help of a platform that has supported our work order tracking library, operation maintenance, inventory oversight management, and asset management of our critical distribution equipment portfolio.” — Gartner Review

5. MaintainX

MaintainX is a mobile-first CMMS centered on simplifying maintenance execution through checklists, messaging, and fast work order updates. The platform prioritizes ease of use and quick onboarding for maintenance teams.

Best for

Teams that value rapid technician adoption and straightforward maintenance tracking in light to moderately complex environments.

Plans and pricing

Tiered pricing with a freemium entry level and paid plans that add reporting, automation, and administrative controls.

Real customer insights

“The staff are great, they are highly responsive and nearly always resolve the issue the day it is reported. The Platform is constantly growing, they are adding more functionality and streamlining processes.” — Gartner Review

6. Fiix

Fiix is a cloud-based CMMS that supports preventive maintenance, asset tracking, and reporting across distributed teams. It is commonly used as a step up from spreadsheets or legacy systems to standardize maintenance processes.

Best for

Mid-market organizations seeking to formalize preventive maintenance and improve maintenance visibility across sites.

Plans and pricing

Subscription-based plans that scale with feature depth, reporting needs, and user count.

Real customer insights

“It's easy to track, manage, and control inventories with Fiix CMMS. It's simple to organize, create,e and manage work orders with this tool. It is possible to improve maintenance operations with Fiix CMMS.” — Gartner Review

7. Brightly

Brightly offers asset and facilities management tools with an emphasis on lifecycle planning, capital forecasting, and sustainability reporting. Its solutions are often used to support long-term infrastructure investment decisions.

Best for

Public sector, education, and healthcare organizations managing aging assets and compliance-driven capital planning.

Plans and pricing

Enterprise pricing based on solution mix, organization size, and deployment scope.

Real customer insights

“Works well to manage assets, for preventative maintenance, and repair work orders.” — Gartner Review

8. UpKeep

UpKeep is a mobile-centric CMMS designed to simplify work order management and preventive maintenance through an intuitive interface. It focuses on quick setup and basic maintenance visibility for growing teams.

Best for

Smaller teams or organizations early in their CMMS adoption that need fast deployment and simple maintenance tracking.

Plans and pricing

User-based pricing with entry-level plans and higher tiers that add analytics, integrations, and administrative features.

Real customer insights

“Upkeep has helped with our work to ensure maintenance and other equipment related tasks are completed and tracked.” — Gartner Review

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These platforms illustrate how facility management software varies based on operational scope and maturity. The next section breaks down the core features buyers should evaluate to understand how these differences affect daily work and long-term adoption.

Key features to consider in facility management software

These features represent the core capabilities facility teams should evaluate when selecting a platform that supports daily work and long-term operations.

• Asset and maintenance visibility across facilities gives supervisors a clear view of assets, work orders, and maintenance history across locations. Asset management software supports prioritization without manual reconciliation.

• Preventive and predictive maintenance support reduces emergency work and improves planning for labor and parts. Preventive maintenance software and predictive maintenance software help teams spot risk earlier as data quality and maturity improve.

• Reporting and decision-making support turns operational activity into information leaders can use for budgets, staffing, and capital planning. Maintenance reporting software produces data that holds up under review.

• Scalability and configurability allow systems to adapt as assets age, sites are added, and compliance demands change.

• Implementation and user adoption support influence data quality, confidence, and long-term use.

• Integration with existing systems connects facilities data with finance, building systems, and enterprise governance.

These features provide a practical lens for interpreting differences between platforms before moving into selection and validation.

Questions about how these features apply to your facilities? Talk with our team to review operational needs, priorities, and next steps.

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How to choose the right facility management software

Choosing facility management software depends on operational fit and adoption rather than feature breadth. The right decision supports daily execution while remaining usable as demands, teams, and assets change over time.

• Align the software with daily workflows by reviewing how technicians receive work, submit updates through a mobile app, record labor, and close equipment maintenance tasks during a normal shift. Track how safety hazards, service requests, and approvals move through approval chains without slowing response times.
• Validate fit through hands-on evaluation using real assets, maintenance requests, and reporting needs. Testing live scenarios shows whether the system becomes a reliable source of truth or creates workarounds.
• Plan for implementation and onboarding early, including training, data migration expectations, security access, and support responsibilities. Clarify how real-time system integration connects finance, building systems, and IT tools.
• Evaluate scalability as operations grow, especially when adding sites, assets, or regulatory oversight. Systems should handle higher volumes of equipment maintenance without structural redesign.
• Account for internal ownership across facilities, IT, and operations to reduce friction during rollout.
• Anticipate common risks such as low adoption, incomplete data, or unclear governance during selection rather than after launch.

Facility management software decisions carry long-term consequences for operations, compliance, and asset performance. The strongest choices are grounded in how work actually happens today and how teams expect to operate tomorrow. By prioritizing workflow alignment, adoption, and scalability over surface-level features, organizations can select a system that delivers clarity, consistency, and control across facilities. 

The right platform becomes more than a tool. It becomes the operational backbone teams rely on as demands grow and complexity increases.

Seeing a facility management software in action helps teams validate fit. A TMA Systems demo focuses on real workflows, onboarding needs, and how the platform scales.

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Where TMA Systems fits in

TMA Systems is a configurable facility and asset management platform where CMMS functions as the operational core and enterprise asset management is embedded directly into facilities workflows.

• WebTMA supports complex, regulated environments that require structured approval chains, deep reporting, and long-term planning. 
• MEX CMMS serves teams with simpler or equipment-centric needs where mobility, a mobile app, and fast execution drive results.

Beyond core facility management software, TMA Systems also offers integrated capabilities that extend into asset lifecycle oversight, clinical and healthcare technology management (EQ2 HEMS), calibration management (ProCal, ProCal X), alarm management (Virtual Facility), and risk management (RiskPartner). These solutions rely on real-time system integration to maintain a single source of truth across maintenance, safety hazards, and compliance activities.

With more than 30 years of experience across education, healthcare, manufacturing, and more, TMA Systems combines configurable technology with implementation, training, and governance support aligned to the evaluation priorities outlined in this guide.

Bring clarity to your facility management decision. A TMA Systems demo applies this guide to your operations, priorities, and long-term plans.

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FAQs about the best facility management software