June 20, 2024

5 Reasons Why You Need Materials Management Software

Landon Faulkner,
Director, Demand Generation,
TMA Systems
EAM software for materials management improves inventory accuracy, streamlines the procurement process, facilitates preventive maintenance, reduces cost, and more.

Did you know that retailers in the United States have gathered unsold inventory worth $740 billion, underscoring the necessity for thorough inventory management practices?

Running an asset-intensive business squarely depends on how effectively you manage your materials and inventory. Functional and optimized inventory management or materials management ensures timely availability of resources, preventing unplanned downtime. It also lowers costs by eliminating the need for abrupt purchases. All of which are important contributors to the overall success of your organization.

Imagine an unplanned downtime scenario necessitating a replacement of equipment or a change of a part. Today’s disturbed operations and dynamic workforces make it almost impossible to keep track of resource availability. This is where the materials management module of a computerized maintenance management system (CMMS) comes into play. It assists you in:

  • Keep track of the warranty period, model number, etc. of required materials
  • Locating spare parts within stockrooms
  • Estimating the restocking period
  • Prevent unnecessary cost allocation

There are many benefits of integrating a material management tool into the asset maintenance mix. Of these benefits, below are 5 primary reasons why materials management can be the best solution for your enterprise and its associated assets.

1. Improved inventory accuracy

Materials management for an enterprise is tedious, to say the least. Various parts and materials can be required at varying intervals or at the same time. Navigating this complex situation during peak operating hours results in downtime and financial loss. The implementation of material management software will give real-time visibility into the available materials and parts in their inventory, preventing overstocking and understocking.

  • Precise tracking, which indicates the location of parts and materials across various warehouses and stockrooms through visual displays, makes it easier to locate and retrieve parts from inventory or stores
  • Setting a minimum stock level triggers reorder alerts when minimum stock levels are reached, assisting in comprehensive stock level management
  • Updates inventory levels upon receiving new parts, providing real-time, X-ray visibility into inventory levels. It also marks the issuing parts on workflows, thereby reducing quantities and preventing over-purchasing or overstocking
  • Finally, report generation or dashboard updates on inventory levels, including usage patterns and demand behavior, are created for inventory visibility

2. Streamlined procurement process

One key feature of material management software is expediting the procurement process. When inventory levels are up-to-date with real-time and accurate information, navigating this becomes seamless and paperless. And that is how a CMMS for materials management helps. It paves the way for the automation of procurement, eliminating manual intervention, minimizing errors, and saving time and effort.

  • EAM software helps you to calculate the average lead time for restocking, create requisitions for required parts or materials, and generate purchase orders upon approval of the request
  • The right asset management tools allow sending Requests for Quotations (ROQ) to multiple vendors and automatically releasing purchase orders to approved vendors, which helps in the timely delivery of parts and materials
  • For recurring or large-volume orders, a CMMS can create blanket orders, specifying the total quantity needed over a certain period. As the material runs low, notifications can be triggered to release quantities based on actual requirements, effectively streamlining the procurement process for high-volume orders.

3. Predictive maintenance planning

As stated, unplanned downtime is a major challenge for industries with high-volume assets. A proactive maintenance plan is a crucial step to prevent this and stay ahead of repairs and exchanges. To facilitate this, material management software features certain functionalities that help you be prepared as per the preventive maintenance schedule.

  • Good EAM tools give you access to repair history, which helps in analyzing the life cycle of assets and their performance and accurately forecasting the remaining equipment life
  • The consumption of parts during repairs or replacements gets automatically updated if you have the right preventive maintenance software
  • Materials management tools make it easier to comprehend how and why certain assets use certain parts so frequently, predicting demand for certain parts and scheduling preventive maintenance

4. Cost reduction

Asset management is an expensive operation where repairs, maintenance, and replacements are unavoidable and expected. From controlling inventory management to streamlining supply chain management, material management software can drastically reduce expenses.

  • Real-time inventory management and control provide visibility on parts and materials that are slow-moving or no longer usable, preventing excess capital from being tangled up in overstocked or understocked inventory
  • By automating the procurement process, better vendor pricing is locked in through competitive bids and bulk purchases, thereby reducing capital investment and operating costs
  • Proper categorization and management of hazardous materials prevent erroneous storage/handling costs and potential regulatory penalties

5. Specialize in asset and tool tracking

Maintaining and monitoring critical, high-usage, and specialized assets is essential for effective daily operations and improving business productivity. Managing high-value assets can be demanding and challenging, as they require meticulous attention to their hours of operation, current operating performance, and other information related to their caliber and health. Materials management tools take care of all of this, ensuring the equipment's overall productivity and performance.

  • EAM software provides access to a centralized repository of data that promotes enhanced asset management and informed decision-making
  • CMMS monitors the circulation of assets, like check-in and check-out durations, giving a clear picture of any misuse of the tool or asset, thereby empowering accountability

WebTMA – EAM software with a comprehensive materials management capability

It's crucial to adopt a user-friendly and intuitive CMMS that enables seamless monitoring and management of materials and inventory from any location. WebTMA and its mobile equivalent mobileTMA GO have been crafted to make the lives of facility managers a tad easier. With over 30 years of experience, TMA has been a trusted provider of reliable and intelligent facility management software solutions.

Get a demo to experience excellence firsthand.

Share this post

Ready for a Demo?

Interested in taking this to the next level? Sign up for a free demo with a TMA Systems Account Executive. Enter your email below and we will reserve a time for you to test drive WebTMA, or call us at 1.800.862.1130!

Did you know that retailers in the United States have gathered unsold inventory worth $740 billion, underscoring the necessity for thorough inventory management practices?

Running an asset-intensive business squarely depends on how effectively you manage your materials and inventory. Functional and optimized inventory management or materials management ensures timely availability of resources, preventing unplanned downtime. It also lowers costs by eliminating the need for abrupt purchases. All of which are important contributors to the overall success of your organization.

Imagine an unplanned downtime scenario necessitating a replacement of equipment or a change of a part. Today’s disturbed operations and dynamic workforces make it almost impossible to keep track of resource availability. This is where the materials management module of a computerized maintenance management system (CMMS) comes into play. It assists you in:

  • Keep track of the warranty period, model number, etc. of required materials
  • Locating spare parts within stockrooms
  • Estimating the restocking period
  • Prevent unnecessary cost allocation

There are many benefits of integrating a material management tool into the asset maintenance mix. Of these benefits, below are 5 primary reasons why materials management can be the best solution for your enterprise and its associated assets.

1. Improved inventory accuracy

Materials management for an enterprise is tedious, to say the least. Various parts and materials can be required at varying intervals or at the same time. Navigating this complex situation during peak operating hours results in downtime and financial loss. The implementation of material management software will give real-time visibility into the available materials and parts in their inventory, preventing overstocking and understocking.

  • Precise tracking, which indicates the location of parts and materials across various warehouses and stockrooms through visual displays, makes it easier to locate and retrieve parts from inventory or stores
  • Setting a minimum stock level triggers reorder alerts when minimum stock levels are reached, assisting in comprehensive stock level management
  • Updates inventory levels upon receiving new parts, providing real-time, X-ray visibility into inventory levels. It also marks the issuing parts on workflows, thereby reducing quantities and preventing over-purchasing or overstocking
  • Finally, report generation or dashboard updates on inventory levels, including usage patterns and demand behavior, are created for inventory visibility

2. Streamlined procurement process

One key feature of material management software is expediting the procurement process. When inventory levels are up-to-date with real-time and accurate information, navigating this becomes seamless and paperless. And that is how a CMMS for materials management helps. It paves the way for the automation of procurement, eliminating manual intervention, minimizing errors, and saving time and effort.

  • EAM software helps you to calculate the average lead time for restocking, create requisitions for required parts or materials, and generate purchase orders upon approval of the request
  • The right asset management tools allow sending Requests for Quotations (ROQ) to multiple vendors and automatically releasing purchase orders to approved vendors, which helps in the timely delivery of parts and materials
  • For recurring or large-volume orders, a CMMS can create blanket orders, specifying the total quantity needed over a certain period. As the material runs low, notifications can be triggered to release quantities based on actual requirements, effectively streamlining the procurement process for high-volume orders.

3. Predictive maintenance planning

As stated, unplanned downtime is a major challenge for industries with high-volume assets. A proactive maintenance plan is a crucial step to prevent this and stay ahead of repairs and exchanges. To facilitate this, material management software features certain functionalities that help you be prepared as per the preventive maintenance schedule.

  • Good EAM tools give you access to repair history, which helps in analyzing the life cycle of assets and their performance and accurately forecasting the remaining equipment life
  • The consumption of parts during repairs or replacements gets automatically updated if you have the right preventive maintenance software
  • Materials management tools make it easier to comprehend how and why certain assets use certain parts so frequently, predicting demand for certain parts and scheduling preventive maintenance

4. Cost reduction

Asset management is an expensive operation where repairs, maintenance, and replacements are unavoidable and expected. From controlling inventory management to streamlining supply chain management, material management software can drastically reduce expenses.

  • Real-time inventory management and control provide visibility on parts and materials that are slow-moving or no longer usable, preventing excess capital from being tangled up in overstocked or understocked inventory
  • By automating the procurement process, better vendor pricing is locked in through competitive bids and bulk purchases, thereby reducing capital investment and operating costs
  • Proper categorization and management of hazardous materials prevent erroneous storage/handling costs and potential regulatory penalties

5. Specialize in asset and tool tracking

Maintaining and monitoring critical, high-usage, and specialized assets is essential for effective daily operations and improving business productivity. Managing high-value assets can be demanding and challenging, as they require meticulous attention to their hours of operation, current operating performance, and other information related to their caliber and health. Materials management tools take care of all of this, ensuring the equipment's overall productivity and performance.

  • EAM software provides access to a centralized repository of data that promotes enhanced asset management and informed decision-making
  • CMMS monitors the circulation of assets, like check-in and check-out durations, giving a clear picture of any misuse of the tool or asset, thereby empowering accountability

WebTMA – EAM software with a comprehensive materials management capability

It's crucial to adopt a user-friendly and intuitive CMMS that enables seamless monitoring and management of materials and inventory from any location. WebTMA and its mobile equivalent mobileTMA GO have been crafted to make the lives of facility managers a tad easier. With over 30 years of experience, TMA has been a trusted provider of reliable and intelligent facility management software solutions.

Get a demo to experience excellence firsthand.

Share this post

Ready for a Demo?

Interested in taking this to the next level? Sign up for a free demo with a TMA Systems Account Executive. Enter your email below and we will reserve a time for you to test drive WebTMA, or call us at 1.800.862.1130!

Did you know that retailers in the United States have gathered unsold inventory worth $740 billion, underscoring the necessity for thorough inventory management practices?

Running an asset-intensive business squarely depends on how effectively you manage your materials and inventory. Functional and optimized inventory management or materials management ensures timely availability of resources, preventing unplanned downtime. It also lowers costs by eliminating the need for abrupt purchases. All of which are important contributors to the overall success of your organization.

Imagine an unplanned downtime scenario necessitating a replacement of equipment or a change of a part. Today’s disturbed operations and dynamic workforces make it almost impossible to keep track of resource availability. This is where the materials management module of a computerized maintenance management system (CMMS) comes into play. It assists you in:

  • Keep track of the warranty period, model number, etc. of required materials
  • Locating spare parts within stockrooms
  • Estimating the restocking period
  • Prevent unnecessary cost allocation

There are many benefits of integrating a material management tool into the asset maintenance mix. Of these benefits, below are 5 primary reasons why materials management can be the best solution for your enterprise and its associated assets.

1. Improved inventory accuracy

Materials management for an enterprise is tedious, to say the least. Various parts and materials can be required at varying intervals or at the same time. Navigating this complex situation during peak operating hours results in downtime and financial loss. The implementation of material management software will give real-time visibility into the available materials and parts in their inventory, preventing overstocking and understocking.

  • Precise tracking, which indicates the location of parts and materials across various warehouses and stockrooms through visual displays, makes it easier to locate and retrieve parts from inventory or stores
  • Setting a minimum stock level triggers reorder alerts when minimum stock levels are reached, assisting in comprehensive stock level management
  • Updates inventory levels upon receiving new parts, providing real-time, X-ray visibility into inventory levels. It also marks the issuing parts on workflows, thereby reducing quantities and preventing over-purchasing or overstocking
  • Finally, report generation or dashboard updates on inventory levels, including usage patterns and demand behavior, are created for inventory visibility

2. Streamlined procurement process

One key feature of material management software is expediting the procurement process. When inventory levels are up-to-date with real-time and accurate information, navigating this becomes seamless and paperless. And that is how a CMMS for materials management helps. It paves the way for the automation of procurement, eliminating manual intervention, minimizing errors, and saving time and effort.

  • EAM software helps you to calculate the average lead time for restocking, create requisitions for required parts or materials, and generate purchase orders upon approval of the request
  • The right asset management tools allow sending Requests for Quotations (ROQ) to multiple vendors and automatically releasing purchase orders to approved vendors, which helps in the timely delivery of parts and materials
  • For recurring or large-volume orders, a CMMS can create blanket orders, specifying the total quantity needed over a certain period. As the material runs low, notifications can be triggered to release quantities based on actual requirements, effectively streamlining the procurement process for high-volume orders.

3. Predictive maintenance planning

As stated, unplanned downtime is a major challenge for industries with high-volume assets. A proactive maintenance plan is a crucial step to prevent this and stay ahead of repairs and exchanges. To facilitate this, material management software features certain functionalities that help you be prepared as per the preventive maintenance schedule.

  • Good EAM tools give you access to repair history, which helps in analyzing the life cycle of assets and their performance and accurately forecasting the remaining equipment life
  • The consumption of parts during repairs or replacements gets automatically updated if you have the right preventive maintenance software
  • Materials management tools make it easier to comprehend how and why certain assets use certain parts so frequently, predicting demand for certain parts and scheduling preventive maintenance

4. Cost reduction

Asset management is an expensive operation where repairs, maintenance, and replacements are unavoidable and expected. From controlling inventory management to streamlining supply chain management, material management software can drastically reduce expenses.

  • Real-time inventory management and control provide visibility on parts and materials that are slow-moving or no longer usable, preventing excess capital from being tangled up in overstocked or understocked inventory
  • By automating the procurement process, better vendor pricing is locked in through competitive bids and bulk purchases, thereby reducing capital investment and operating costs
  • Proper categorization and management of hazardous materials prevent erroneous storage/handling costs and potential regulatory penalties

5. Specialize in asset and tool tracking

Maintaining and monitoring critical, high-usage, and specialized assets is essential for effective daily operations and improving business productivity. Managing high-value assets can be demanding and challenging, as they require meticulous attention to their hours of operation, current operating performance, and other information related to their caliber and health. Materials management tools take care of all of this, ensuring the equipment's overall productivity and performance.

  • EAM software provides access to a centralized repository of data that promotes enhanced asset management and informed decision-making
  • CMMS monitors the circulation of assets, like check-in and check-out durations, giving a clear picture of any misuse of the tool or asset, thereby empowering accountability

WebTMA – EAM software with a comprehensive materials management capability

It's crucial to adopt a user-friendly and intuitive CMMS that enables seamless monitoring and management of materials and inventory from any location. WebTMA and its mobile equivalent mobileTMA GO have been crafted to make the lives of facility managers a tad easier. With over 30 years of experience, TMA has been a trusted provider of reliable and intelligent facility management software solutions.

Get a demo to experience excellence firsthand.

Share this post

Ready for a Demo?

Interested in taking this to the next level? Sign up for a free demo with a TMA Systems Account Executive. Enter your email below and we will reserve a time for you to test drive WebTMA, or call us at 1.800.862.1130!

Ready for a Demo?

Interested in taking this to the next level? Sign up for a free demo with a TMA Systems Account Executive. Enter your email below and we will reserve a time for you to test drive WebTMA, or call us at 1.800.862.1130!

Ready for a Demo?

Interested in taking this to the next level? Sign up for a free demo with a TMA Systems Account Executive. Enter your email below and we will reserve a time for you to test drive WebTMA, or call us at 1.800.862.1130!

Did you know that retailers in the United States have gathered unsold inventory worth $740 billion, underscoring the necessity for thorough inventory management practices?

Running an asset-intensive business squarely depends on how effectively you manage your materials and inventory. Functional and optimized inventory management or materials management ensures timely availability of resources, preventing unplanned downtime. It also lowers costs by eliminating the need for abrupt purchases. All of which are important contributors to the overall success of your organization.

Imagine an unplanned downtime scenario necessitating a replacement of equipment or a change of a part. Today’s disturbed operations and dynamic workforces make it almost impossible to keep track of resource availability. This is where the materials management module of a computerized maintenance management system (CMMS) comes into play. It assists you in:

  • Keep track of the warranty period, model number, etc. of required materials
  • Locating spare parts within stockrooms
  • Estimating the restocking period
  • Prevent unnecessary cost allocation

There are many benefits of integrating a material management tool into the asset maintenance mix. Of these benefits, below are 5 primary reasons why materials management can be the best solution for your enterprise and its associated assets.

1. Improved inventory accuracy

Materials management for an enterprise is tedious, to say the least. Various parts and materials can be required at varying intervals or at the same time. Navigating this complex situation during peak operating hours results in downtime and financial loss. The implementation of material management software will give real-time visibility into the available materials and parts in their inventory, preventing overstocking and understocking.

  • Precise tracking, which indicates the location of parts and materials across various warehouses and stockrooms through visual displays, makes it easier to locate and retrieve parts from inventory or stores
  • Setting a minimum stock level triggers reorder alerts when minimum stock levels are reached, assisting in comprehensive stock level management
  • Updates inventory levels upon receiving new parts, providing real-time, X-ray visibility into inventory levels. It also marks the issuing parts on workflows, thereby reducing quantities and preventing over-purchasing or overstocking
  • Finally, report generation or dashboard updates on inventory levels, including usage patterns and demand behavior, are created for inventory visibility

2. Streamlined procurement process

One key feature of material management software is expediting the procurement process. When inventory levels are up-to-date with real-time and accurate information, navigating this becomes seamless and paperless. And that is how a CMMS for materials management helps. It paves the way for the automation of procurement, eliminating manual intervention, minimizing errors, and saving time and effort.

  • EAM software helps you to calculate the average lead time for restocking, create requisitions for required parts or materials, and generate purchase orders upon approval of the request
  • The right asset management tools allow sending Requests for Quotations (ROQ) to multiple vendors and automatically releasing purchase orders to approved vendors, which helps in the timely delivery of parts and materials
  • For recurring or large-volume orders, a CMMS can create blanket orders, specifying the total quantity needed over a certain period. As the material runs low, notifications can be triggered to release quantities based on actual requirements, effectively streamlining the procurement process for high-volume orders.

3. Predictive maintenance planning

As stated, unplanned downtime is a major challenge for industries with high-volume assets. A proactive maintenance plan is a crucial step to prevent this and stay ahead of repairs and exchanges. To facilitate this, material management software features certain functionalities that help you be prepared as per the preventive maintenance schedule.

  • Good EAM tools give you access to repair history, which helps in analyzing the life cycle of assets and their performance and accurately forecasting the remaining equipment life
  • The consumption of parts during repairs or replacements gets automatically updated if you have the right preventive maintenance software
  • Materials management tools make it easier to comprehend how and why certain assets use certain parts so frequently, predicting demand for certain parts and scheduling preventive maintenance

4. Cost reduction

Asset management is an expensive operation where repairs, maintenance, and replacements are unavoidable and expected. From controlling inventory management to streamlining supply chain management, material management software can drastically reduce expenses.

  • Real-time inventory management and control provide visibility on parts and materials that are slow-moving or no longer usable, preventing excess capital from being tangled up in overstocked or understocked inventory
  • By automating the procurement process, better vendor pricing is locked in through competitive bids and bulk purchases, thereby reducing capital investment and operating costs
  • Proper categorization and management of hazardous materials prevent erroneous storage/handling costs and potential regulatory penalties

5. Specialize in asset and tool tracking

Maintaining and monitoring critical, high-usage, and specialized assets is essential for effective daily operations and improving business productivity. Managing high-value assets can be demanding and challenging, as they require meticulous attention to their hours of operation, current operating performance, and other information related to their caliber and health. Materials management tools take care of all of this, ensuring the equipment's overall productivity and performance.

  • EAM software provides access to a centralized repository of data that promotes enhanced asset management and informed decision-making
  • CMMS monitors the circulation of assets, like check-in and check-out durations, giving a clear picture of any misuse of the tool or asset, thereby empowering accountability

WebTMA – EAM software with a comprehensive materials management capability

It's crucial to adopt a user-friendly and intuitive CMMS that enables seamless monitoring and management of materials and inventory from any location. WebTMA and its mobile equivalent mobileTMA GO have been crafted to make the lives of facility managers a tad easier. With over 30 years of experience, TMA has been a trusted provider of reliable and intelligent facility management software solutions.

Get a demo to experience excellence firsthand.

Share this post

Ready for a Demo?

Interested in taking this to the next level? Sign up for a free demo with a TMA Systems Account Executive. Enter your email below and we will reserve a time for you to test drive WebTMA, or call us at 1.800.862.1130!

Ready for a Demo?

Interested in taking this to the next level? Sign up for a free demo with a TMA Systems Account Executive. Enter your email below and we will reserve a time for you to test drive WebTMA, or call us at 1.800.862.1130!