TMA Facility Scheduler

An advanced solution for reserving and scheduling your facilities

TMA Facility Scheduler provides you with the ability to effectively manage, utilize, and schedule your organization’s valuable resources. With this powerful tool, easily reserve and schedule rooms, tools, equipment, AV assets, and infrastructure items such as athletic fields and swimming pools.

Your staff is provided with a comprehensive array of features that automate scheduling, reserving, and dispatching your facility’s assets. Users have the ability to submit a request to reserve specific items, and depending on availability, a reservation is created. Most importantly, throughout the entire process, users are kept fully informed of the pending reservation by automatic e-mail updates. TMA Facility Scheduler provides your staff with pre-formatted reports and easy-to-read graphical scheduling calendars that allow you to
maximize the use of your valuable resources in the most efficient manner possible.

The module maintains established rates for hourly, daily, weekly, and monthly rentals. Holiday schedules or black-out periods can be displayed on a graphical interface along with colored bars showing items reserved or scheduled. Chargeback accounting allows all rental costs to be charged to internal departments, organizations, external groups, or individuals. In addition, extra charges can be added for repairs and cleaning services.

TMA Facility Scheduler supports recurring schedules, making it easy to schedule rooms for meetings that occur on a regular basis. Costs can be billed to one account or split-billed to many accounts. Work orders are generated upon return of items if a task is specified in the rental preferences.

Business benefits include the following:

• Improved communications with customers by delivering requests, reservations, and status information automatically via e-mail.
• Effectively manage resources, personnel, and costs through more accurate planning and scheduling.
• Account for and recoup costs by having the ability to charge for reserved items and event setup work.
• Meet the needs of your customers by managing scheduled resources in a timely and professional manner.
• Easily research resource availability, view reservations, and generate reports on resource utilization.

Primary features of TMA Facility Scheduler

• Easily navigate with commands and multiple calendar views to quickly determine availability of resources.
• Automatically e-mail reservation information to your staff throughout the entire reservation process.
• Create requests and reservations on the following types of items: rooms, areas, entities (playgrounds, athletic fields, etc.), equipment, and tools.
• Follow easy-to-use steps throughout the reservation process with the Reservation Request Wizard.
• Scheduling calendars provide an easy-to-read graphical view of scheduled items and events.
• Invoice clients directly from system for various reservation costs, such as meter charges, cleaning, cancellation, consumption, etc.
• Numerous pre-formatted reports provide fast and accurate information on the facility scheduling within your organization.
• Create automatic work orders on routine maintenance of utilized scheduled resources upon their return.
• Create corrective work orders on utilized scheduled resources when necessary.